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Features

Are blog posts supported?

Yes: Workflows can be bound to any Confluence pages, including blog posts.

Using workflows

How to manually bind a workflow to a page (or blog post)?

  • Open the page you want to bind
  • Move the mouse over the "Workflows" link at the top right. A menu should open
  • Click "Configure workflows for this page"
  • Select the workflow you want to bind
  • Click "Bind workflow to this page"

Access rights

Does STRAD Workflows support anonymous Confluence users?

No, anonymous users cannot participate in workflows at this time.

Who can create and edit workflows?

At present, workflows can be created and edited by Confluence administrators only.

Who can bind a workflow to a space?

In order to bind a workflow to a space, the user must be an administrator of that space.

Who can bind a workflow to a page?

At present, any users who can edit a page, can also bind workflows to that page.

Notifications

On what basis are notifications sent?

Once an action becomes available in a workflow instance and that action is configured to send notifications, then the workflow will send a notification to every user who has the rights to perform this action.

For example, in a page approval workflow, the author will get a notification as soon as his/her page can be published.

Some actions, however, are not worth sending a notification. For example, after submitting a page for review, the author does not need to know that he/she can revert the page to the previous state. In the Workflow Editor, such actions are defined with a notification priority of "None".

Workflow editor

Can I rename an existing workflow variable?

No. However, you can modify the display name of a variable at any time.

Can I change the type of an existing workflow variable?

No. If you need to change the type of a variable, we recommend that you:

  • Create a new variable
  • Modify the workflow so that it uses the new variable
  • Delete the old variable

Special cases

What happens if I modify a workflow that is currently in use?

If you modify and then save an existing workflow, any instances of this workflow will automatically be updated:

  • The new workflow tree will apply to all instances.
  • Any added variables will be added to all instances, and will be set to their initial values.
  • Any removed variables will be removed from all instances.

What happens if I delete a workflow that is currently in use?

The workflow will be unbound from any Confluence pages, and will effectively disappear.

What happens if I unbind a workflow from a page, and then bind it again?

The workflow will be reset to its initial state for that page.

What happens if I rename a page, or if I move a page to a different space?

Workflow bindings will not be affected.

What happens if I delete a page?

Workflow bindings will not be affected, but if the page is later purged from the trash, the binding will be deleted as well.

Can a workflow cause an infinite loop?

No, because the workflow engine prevents this from happening.

For more information on the workflow engine, see Workflow evaluation.

Limitations

How many workflows can I bind to a single Confluence page (or blog post)?

The number of workflows that can be bound to a page is unlimited.

How many workflows can I bind to a single Confluence space?

The number of workflows that can be bound to a space is unlimited.


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